Set Your Game Plan with the OfficeMate Business Insights Dashboard, powered by The EDGE

GPN The EDGEBy Rebecca Johnson, Executive Director, GPN

Just as a football coach needs to prepare for the big game, an office needs a game plan for success. Imagine if the coach never looks at any stats other than his win-loss record. Do you think the team has a chance of making it to the big game? Coaches use advanced statistics to understand the actual effect of each player on their team. As a business owner or office manager, you too must understand more than whether you have a win. A business-savvy professional understands the reason why there is or isn’t money in the bank.

OfficeMate 12.0 users have access to a business insights dashboard, powered by The EDGE®. This exclusive Eyefinity dashboard provides a quick glance of specific crucial areas (KPIs) of the business. To access the business insights, simply click the Dashboard icon on the toolbar within OfficeMate. You can also view the information in the Reports window in OfficeMate.

The full version of The EDGE is interactive, allowing for a deeper dive into the analytics, including information filtering and the ability to quickly get to the details of each transaction. To learn more about The EDGE, click the Explore button in the upper-right-corner of the OfficeMate business insights dashboard, or contact Gateway Professional Network.

Meaningful Use Hardship Exception Requirements Announced

CMS has released the requirements for filing hardship exception applications for the 2015 reporting year. The good news is that CMS has reduced the amount of detailed information needed to complete the application. Additionally, CMS is allowing groups of providers to file a single hardship exception application. Hardship exception applications are due by March 15.

A hardship exception could exempt you from Medicare payment penalties in 2017 if you failed to achieve meaningful use in 2015 and you met one of the following circumstances:

  • Insufficient internet connectivity
  • Extreme and uncontrollable circumstances (a natural disaster, practice closure, bankruptcy, failure of your certified EHR)
  • Lack of certified EHR availability
  • Lack of face-to-face interaction or follow up

There’s no hardship exemption for not knowing about the Modified Stage 2 meaningful use changes that were published in October.

While this isn’t the blanket hardship exception that many had hoped, the application requires less information than in years past, which will make the application less burdensome. Additionally, the Modified Stage 2 requirements lowered the bar on many of the more onerous measures, which should make it easier for eligible providers (EPs) to attest to meaningful use rather than applying for a hardship exception.

If you’re able to successfully attest to meaningful use for 2015, you do not need to file a hardship exception. New EPs who began submitting Medicare claims in 2015, hospital-based EPs, and EPs in five specialties unrelated to eyecare automatically receive an exemption and don’t have to file an application.

For more information, refer to the following resources:

Patient Portals: How to Train Your Patients to Use Them

Robert BassAn EHR patient portal offers patients a secure way to view records, schedule appointments, and interact with your office. Along with elevating patient care, EHR patient portals enables you meet meaningful use requirements.

Check out how Robert Bass, OD, increased patient portal usage with his patients. Read the entire article: Patient Portals: How to Train Your Patients to Use Them

Copied with permission from Review of Optometric Business.

Eyefinity’s Phernell Walker Selected as International Vision Expo Visionary

IMG_3522Congratulations to Phernell Walker II, ABOM, Senior Product Manager for Eyefinity EHR, for being selected by The Vision Council and Reed Exhibitions as the International Vision Expo Visionary!

Like past Visionaries, Phernell, a renowned lecturer and peer-recognized master optician, has dedicated himself to advancing the field of ophthalmic optics. He is a Master in Ophthalmic Lenses, has a Bachelor of Science in Business, and holds an Associate Degree in Optics. For his bestselling textbook, Pure Optics, Phernell also received the prestigious Beverly Meyers Achievement Award in Optics.

In response to this honor, Phernell states, “I am honored to be selected as the International Vision Expo Visionary. It’s thrilling to see how enabling technology allows us to realize our dreams to push the limits of eye care technology and education.”

Phernell envisions an impressive future for eye care technology. “There are endless possibilities for Electronic Health Records (EHR), telemedicine, the synergy of wavefront and ophthalmic optics, and more. These emerging technologies will touch every part of our lives and affect the way we practice. This is a great time to be an eye care professional!” says Phernell.

Congratulations again to Phernell for receiving such a prestigious honor!

Eyefinity Honored with Four EyeVote Reader’s Choice Awards

EyeVote2015We would like to extend a very special thank you to all of you who voted for Eyefinity in the EyeVote Reader’s Choice Awards. We’re honored to have won Practice Management Software Company for the fifth year in a row.

In addition, we’re honored that you voted Eyefinity #1 in the following EyeVote Reader’s Choice categories—for the second year in a row:

  • Practice Management Brand
  • EHR Software Company
  • EHR Brand

The EyeVote awards are completely selected by readers. Readers choose which companies are nominated and then select the winners. Eyefinity’s awards are possible because of you, our customers! The feedback we receive from you and the dedication of our staff to continually improve and enhance our software is the secret to our success.

We look forward to continuing to deliver practice management and EHR solutions that help you provide excellent care to your patients and enhance your business.

Congratulations to all the other EyeVote Readers’ Choice Award winners!

Eyefinity is our favorite

Important Meaningful Use Deadline Quickly (and Quietly) Approaching

To Do: Meaningful UseYou must register with public health registries before December 1 to fulfill the public health objective of meaningful use in 2015. The objective requires that you be registered to submit data to public health agencies within 60 days of starting your attestation period, which for most providers, was October 1, 2015.1

The public health objective is divided into three measures, from which you must choose two:

  • Measure 1: Immunization Registry Reporting
  • Measure 2: Syndromic Surveillance Reporting
  • Measure 3: Specialized Registry Reporting

There are eligible exclusions, but you must exhaust all available options before you can satisfy this objective by exclusion. First, let’s determine whether you’re eligible for an exclusion for any of the three measures.

Are You Eligible to Claim an Exclusion?

Answer the following questions to determine your eligibility to claim an exclusion from one or more of these measures.

Continue reading

2015 Meaningful Use Flexibility Rule Brings Much-Needed Relief

Yes, October is pretty late to be formalizing changes to meaningful use (MU) for the current year, but these changes provide some welcome relief to eligible providers (EPs) who are still finding their stride when it comes to MU. Here are the highlights of the adopted changes:

  • 90-day reporting period for all EPs in 2015. All EPs, regardless of previous MU participation may attest to a reduced period of 90 consecutive days for 2015. Although you can attest to any 90-period in CY 2015, the attestation system will be available only between January 4 and February 29, 2016. If you’ve been keeping up with your meaningful use throughout 2015, you can choose any 90-day reporting period. If you relaxed your meaningful use in 2015, your reporting period will likely be October 1–December 31.
  • 90-day reporting period for new participants in 2016. Any EP beginning participation in 2016 may report a reduced period of 90 consecutive days for 2016. All EPs continuing or resuming participation will be required to report a full year for 2016.
  • Streamlined measure and objective reporting. This streamlined reporting eliminates the need to report several redundant objectives and measures that have been widely adopted in the industry (and thus assumed you are fulfilling). While you might view this streamlined reporting as removing the low-hanging fruit, it removes a lot of the clutter that complicates reporting.
  • Aligning Stage 1 and Stage 2. CMS is overhauling the structure of the objectives by eliminating the Menu Set in favor of a streamlined Core Set. All providers, regardless of stage will attest to the same core set. For those EPs who were scheduled to attest to Stage 1, additional exclusions and alternative measures are available.

Highlights of the Changes

Most EPs will breathe a sigh of relief over these two modifications:

  • The Patient Electronic Access threshold is reduced from 5% of the patient population to at least one patient. This is a huge relief to those EPs who serve patient populations who are uncomfortable accessing their records online.
  • The Use Secure Messaging is changing from a percentage-based objective to a yes-no objective. This means that you can report that you have the functionality fully enabled even if none of your patients sent you a message.

In addition, the following measures have been removed because they were redundant or the industry has already widely adopted them as best practice:

  • Record Demographics
  • Record Vital Signs
  • Record Smoking Status
  • Clinical Summaries
  • Clinical Lab Test Results
  • Patient Lists
  • Preventive Care (Patient Reminders)
  • Summary of Care (measures 1 and 3)
  • Electronic Notes
  • Imaging Results
  • Family Health History

These are just the highlights of the meaningful use changes that go into effect for the 2015–17 reporting years. We’ll post the details and updated documentation within the next few days on eyefinity.com.

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