New “Measure by Measure” Meaningful Use Videos Available

Meaningful Use Resource Center

Many of our OfficeMate/ExamWRITER v10 users who are working to achieve meaningful use during the last 90 days in 2011 and who are ramping up to achieve meaningful use in 2012 have contacted us with questions about how to meet the specific core and menu set measures that are part of the EHR Incentive Program. We have recently developed and published 24 new, short videos the detail the following information:

  • Measure objectives
  • Explanation of how to achieve the measures
  • Specific, detailed instructions that show you how to achieve the measures
  • Practical insights and perspective from Dr. James Kirchner, Eyefinity Chief Professional Officer, on how to achieve the measures

Doctors and staff members can now click to view to these short videos on the Meaningful Use Starter Kit and Meaningful Use training web pages. Although longer meaningful use overview videos have been available since last summer on the Meaningful Use Starter Kit, these new videos allow you to more quickly find the information that you need about specific individual measures. You can spend only a few minutes watching a video and then you can complete the tasks demonstrated in the video in OfficeMate/ExamWRITER v10 to achieve meaningful use. After you have achieved meaningful use, you simply need to complete the attestation process to receive your incentive money!

Eyefinity is your trusted partner as you work to achieve meaningful use. Visit the Meaningful Resource Center for information to guide you through the meaningful use objectives to help you qualify for federal stimulus dollars. You’ll find educational tools and videos, including the 24 new videos, that provide practical strategies to help you achieve meaningful use and take full advantage of stimulus money through the use of OfficeMate/ExamWRITER. Eyefinity is dedicated to supporting you with the resources you need as you implement a certified product and walk the path towards meaningful use.

View these new videos today!

Ophthalmic Office interviews Eyefinity President Steve Baker

Steve Baker, president of Eyefinity, recently sat down with Ophthalmic Office for a one-on-one interview. Click on the image below to read what Steve had to say about Eyefinity’s recent rebrand, how we are helping doctors become meaningful users of OfficeMate/ExamWRITER, and what EMRs of the future might look like.

Show me the (stimulus) money! The checks are now arriving!

Electronic health records (EHR) stimulus checks are now in the mail for those who have become meaningful users of a certified EHR. Dr. Jeffrey Willig, an ophthalmologist and meaningful user of OfficeMate/ExamWRITER based in Syosset, NY, was one of the first in the eyecare industry to receive the federal incentive payment ($18,000 for the first year).

Don’t miss out on your chance to take advantage of the stimulus money available to you. Eyefinity’s ‘Meaningful Strategies to Meaningful Use’ resource will help guide you down the path of achieving meaningful use.  The stimulus money is both real and attainable.  Meaningful Use is quite simple once you understand its basic concepts, and Eyefinity is here to help you every step of the way.

Dr. Willig proudly displays his EHR stimulus check, with ExamWRITER running in the background

‘Meaningful Users’ of OfficeMate/ExamWRITER Receive $18k in Stimulus Money!

The day has finally come! Federal stimulus payments for providers meeting ‘meaningful use’ of certified electronic health records are now being paid. A group of OfficeMate/ExamWRITER v10 users are among the first in the eyecare industry to receive their incentive payments ($18,000 each).

The group includes optometrists Dr. Kim Castleberry of Plano, Texas; Dr. Lorie Lippiatt of Salem, Ohio; Ryan Wineinger of Shawnee, Kan.; and ophthalmologist Dr. Jeffrey Willig of Syosset, NY. All were part of a beta-test group helping provide analysis of the certified version of OfficeMate/ExamWRITER, which is set for release this summer.

All of us at Eyefinity extend our congratulations to these providers who have proven that achieving meaningful use is possible and the government stimulus funds are attainable.

Wondering how you can qualify for federal stimulus money? Check out Eyefinity’s‘Meaningful Strategies to Meaningful Use’ materials at http://www.officemate.net/msmu.aspx. From a meaningful use starter kit, to webinars and other training resources, the materials help prepare users for each step they must take to receive federal EMR incentive funds.

Eyefinity will be with you and your practice every step of the way down the path to achieving meaningful use with OfficeMate/ExamWRITER so that you can take full advantage of the available stimulus money.

Dr. Castleberry (top left), Dr. Lippiatt (top right), Dr. Wineinger (bottom left) and Dr. Willig (bottom right)

Dr. Willig shares his EMR journey and success in attesting to Meaningful Use!

Dr. Jeffrey Willig

Congratulations to ophthalmologist Dr. Jeffrey Willig, of Syosset, New York, who recently attested to meaningful use of the certified version of OfficeMate/ExamWRITER. Dr. Willig shares his journey with us below:

For the past 25 years, I’ve been a private practice ophthalmologist. Three years ago, I began looking to upgrade my office’s practice management software, which I had been using for over 20 years.  At the time, it was adequate, but had become outdated.  I searched though many options, but they were all way too expensive for a solo practitioner and I put off the decision to upgrade time and time again.

Then, in 2009 while out for dinner with a cardiologist friend, I learned of the incentive money in the American Recovery and Reinvestment Act that was going to be available to assist in implementing electronic medical records (EMR).  This was the final push I needed to bring my practice into the 21st century.

I had finally made the decision to begin using EMR, but couldn’t find a system that was affordable.  The cardiology practice had spent over $200,000 on software alone, and I knew that was never going to be possible for me.  While attending Vision Expo in 2009, quite by accident I came across the booth for Eyefinity/OfficeMate.  I had been using Officemate to run my optical business since 1996, but had no idea they offered an EMR system.

Immediately, I knew this was the solution I had been seeking.  It differed from everything else on the market in the ease of data entry, efficiency and affordability.  I purchased it on the spot and have been on the forefront of EMR ever since.

Officemate/ExamWRITER has streamlined my office practice in many ways.  This includes saving time in scheduling appointments, documenting and retrieving exams, eprescribing,  automatically generating consult letters and patient reports, coding, billing and posting payments. The technology has also impressed our patients, as they realize and appreciate that we are using a cutting edge system in our medical practice.

The system has already paid for itself in time saved by both myself and my staff.  Now, I am about to realize the added bonus of the first installment of $18,000 in stimulus money. On April 24th, 2011, I successfully attested to 90 days of meaningful use.  The process took less than 20 minutes.  While the CMS website indicates upwards of 15 hours would be required to collect the data and attest, Officemate/ExamWRITER’s built-in Meaningful Use Reports automates the process and produces the data in seconds.

With government incentive money still on the table for you to collect, I strongly urge you to add a certified EMR system like OfficeMate/ExamWRITER into your practice if you haven’t already done so.

Attesting to Meaningful Use: A Success Story

Today’s entry comes from Lorie Lippiatt, OD.

Dr. Lorie Lippiatt

Dr. Lorie Lippiatt has attested to meaningful use with the help of OfficeMate/ExamWRITER v10.

To some, coming back to work after the New Year’s Day always feels like a quiet, somber return to reality after the fun festivities of the holidays. But at my practice, it was an exciting return from Christmas break. The office was abuzz because we were going live with our certified software!

We implemented OfficeMate/ExamWRITER v10 on January 3, 2011, which was the first day we were eligible to demonstrate meaningful use (MU), and began our 90-day attestation period. After registering on the CMS Web site, we were ready to go!

Although we have used OfficeMate/ExamWRITER for many years, the first couple of weeks were a learning experience for my staff and me. Due to the requirements of the MU objectives, we needed to make a point of more carefully documenting our interactions with the patients in OfficeMate and ExamWRITER to ensure that we were meeting the MU Objectives. Thankfully, the fields were clearly identified throughout the program, which made the process easy and straightforward.

Initially, we ran the MU reports in the software daily. We did this to ensure that everyone on staff was participating fully and to spot any critical areas where our documentation was not meeting the MU objectives. Once we identified and resolved any potential weaknesses and felt confident in our understanding and implementation of the MU criteria, we ran our reports weekly, and then monthly. In the meantime, our quality of patient care was improving!

When the 90-day period ended, and CMS announced we could attest on April 18th, we were ready! In preparing to attest to meaningful use, I took a pretest that CMS offered online to verify our readiness and determine if our reporting would be accepted. It was! So, on April 18, 2011, I logged in to the attestation site, and, using the numerical values provided to me through reporting built into OfficeMate, I successfully attested to meaningful use for 2011 in about 30 minutes.

We should be receiving our check sometime before June this year. I plan to reinvest in my practice with the incentive money, and to incentivize my staff with a bonus for their help in participating in the process!

Dr. Lorie Lippiatt is a 1988 graduate of The Ohio State University College of Optometry; she founded the Salem Eyecare Center, Inc., in 1989. Today, the center is a 5,500-square-foot facility that encompasses a complete children’s vision center.

Dr. Kirchner Explains Meaningful Use Objectives and Exclusions

Eyefinity’s Chief Professional Officer, James Kirchner, OD, continues his series to help you understand meaningful use objectives and exclusions:  

Dr. Kirchner

In my previous Trends and Tactics e-mail, we made it through all of the CMS meaningful use objectives. As you’ll remember, there are 25 objectives—defined in the CMS Final Rule. Of those objectives, 15 are considered core, and CMS expects the Eligible Professional (EP) to fulfill them. The remaining 10 are menu objectives and CMS allows EPs to fulfill just 5.

Last year I stated that CMS provided a set number of exclusions that an EP can use for a designated objective, and that by claiming the exclusion, the objective is fulfilled.

In this edition, I’m presenting the designated exclusions with their particular objective. Objectives not included on this list don’t have exclusions. Again, you only need to fulfill 5 menu objectives, so exclusions become very valuable in regard to fulfilling the 15 core objectives.

Core Objectives:

1. CPOE (Computer physician order entry) for medication orders

More than 30% of unique patients with at least 1 medication in their medication list seen by the EP must have at least 1 medication order entered using CPOE

Exclusion – EP writing less than 100 prescriptions during reporting period

2. Record and chart vital signs

Height, weight, blood pressure, calculate and display BMI, and plot/display growth charts (for children 2 – 20 years old), including BMI; for more than 50% of all unique patients over age 2 have height, weight, and blood pressure recorded as structured data

Exclusion – EP seeing no patients 2 years or older or believes that all three vital signs of height, weight, and blood pressure have no relevance to their scope of practice

3. Record smoking status for patients 13 years old or older

More than 50% of all unique patients 13 years or older seen by the EP must have smoking status recorded as structured data

Exclusion – An EP who sees no patients 13 years or older

4. Generate and transmit permissible prescriptions electronically (eRx)

More than 40% of all permissible prescriptions written by the EP are transmitted electronically using certified EHR technology

Exclusion – EP writing less than 100 prescriptions during reporting period

5. Provide patients with an electronic copy of their health information

Including diagnostic test results, problem list, medication lists, medication allergies, discharge summary, procedures upon request; more than 50% of all unique patients of the EP who request an electronic copy of their health information are provided it within 3 business days

Exclusion – EP that has no requests during the reporting period

6. Provide clinical summaries for patients for each office visit

Clinical summaries provided to patients for more than 50% of all office visits within 3 business days

Exclusion – EP that has no office visits during the reporting period

Menu Objectives (Only Need to Satisfy 5 Out of 10):

1. Implement drug-formulary checks

The EP has enabled this functionality and has access to at least one internal or external drug formulary for the entire EHR reporting period

Exclusion – EP who writes fewer than 100 prescriptions during reporting period

2. Incorporate clinical lab-test results

On to certified EHR technology as structured data

Exclusion – EP who orders no lab tests whose results are either a positive/negative or numeric format during reporting period

3. Send reminders to patients per patient preference for preventive/follow-up care

More than 20% of all unique patients 65 years or older, or 5 years old or younger were sent an appropriate reminder during the EHR reporting period

Exclusion – EP who sees no patients 65 years or older, or 5 years or younger with records maintained using EHR technology during reporting period

4. Provide patients with timely electronic access to their health information

Including lab results, problem list, medication lists, medication allergies within 4 business days of the information being available to the EP; more than 10% of all unique patients seen by the EP are provided timely (available to the patient within 4 business days) electronic access to their health information subject to the EP’s discretion to withhold certain information

Exclusion – EP that neither orders nor creates lab tests or information that would be contained in the problem list or medication list during the reporting period

5. The EP who receives a patient from another setting of care, or provider of care, or believes an encounter is relevant should perform medication reconciliation EP performs medication reconciliation for more than 50% of transitions of care in which the patient is transitioned into the care of the EP

Exclusion – EP who was not the recipient of any transitions of care during the reporting period

6. The EP, who transitions their patient to another setting of care or provider of care or refers their patient to another provider of care, should provide summary of care record for each transition of care or referral

EP, provides a summary of care record for more than 50% of transitions of care and referrals

Exclusion – EP who neither transfers a patient to another setting nor refers a patient to another provider during the reporting period

7. Capability to submit electronic data to immunization registries or Immunization Information Systems and actual submission in accordance with applicable law and practice

Performed at least one test of certified EHR technology’s capacity to submit electronic data to immunization registries

Exclusion – EP who administers no immunizations during the reporting period or where no immunization registry has the capacity to receive the information electronically

8. Capability to submit electronic syndromic surveillance data to public health agencies and actual submission in accordance with applicable law and practice

Performed at least one test of certified EHR technology’s capacity to provide electronic syndromic surveillance data to public health agencies

Exclusion – An EP who does not collect any reportable syndromic information during the reporting period or does not submit such information to any public health agency that has the capacity to receive the information electronically

Using exclusions allows you to fulfill meaningful use, but they’re options only. Colleagues have told me that they plan to fulfill all of the 25 objectives and not use exclusions. That is a bold commitment, but not necessary to fulfill meaningful use in Stage 1.

Remember to register with CMS now. You don’t have to have your certified EMR in place to register.

Check out this excellent CMS Registration video tutorial.