One of the areas I have found refreshing as far as time savings and efficiency in my workflow goes, is the adaptive learning feature of Eyefinity EHR. The program “learns” the choices I make most frequently in my exam and offers them up on a list for me to select from, keeping me from having to scroll ad nauseam. The more I use the program, the more efficient it makes me. This is refreshing. Keep up the good work, Eyefinity! You’re making me a better doctor by giving me more time to spend with patients and reducing the time I spend staring at a computer.
Read Dr. Jasper’s previous post here. | Read Dr. Jasper’s next post here.
I can remember the amount of time it took me at the beginning of the process with my previous EHR to input all of the possible contact lens options. I cannot imagine doing that again. It was hours on end of my time and then hours of time on the part of my staff each time a new product was released. One of my favorite features of Eyefinity EHR is that it pulls all the contact lens options from ABB’s database and requires none of my time doing data entry. The product catalogue is updated as soon as a product is released. This allows me to make certain I never pick a contact lens that isn’t available, saves all of our team’s time, and creates greater efficiency in our practice. While I am sure I will find something I don’t like as much about the new EHR, these features are already making it more than worth my investment of time and money.
Read Dr. Jasper’s previous post here. | Read Dr. Jasper’s next post here.
One of the most impressive pieces of the on-boarding process with Eyefinity EHR is the level of interactive engagement. It is easier to learn when you are able to watch an expert demonstrate the software, test the concepts you learned together, then immediately try them on your own. I have observed all the members of my team as they have gone through the learning process and have been very impressed with how quickly they were able to learn. It is easier to adapt when you actually try it. My staff has found learning Eyefinity EHR enjoyable and a nice distraction from the daily routine. We have set goals for each member of the team, making certain we provide them with the time to accomplish their goals and recap progress together on a weekly basis. There has been no complaining throughout the process because we are all in this together and it is important to all of the team to be successful.
Read Dr. Jasper’s previous post here. | Read Dr. Jasper’s next post here.
Have you ever wondered what results can be gained from time spent learning new technology? Do you feel the need to adopt technology just because it’s the next big thing? If something “ain’t broke,” what makes the effort to change worthwhile? This month, Dr. Davenport returns to share her thoughts about the Return on Investment (ROI) of Education offerings.
Patients can surprise you. “I had a client with eyelid issues sending me pictures through Facebook,” Dr. Davenport recalls. “My patient was travelling and didn’t have access to her prescription. It was after (office) hours and I was at home but I was able to send a prescription from Eyefinity EHR on my tablet to get her the help she needed.” While not an experience Dr. Davenport had anticipated, the time and effort she spent learning technology, like Facebook, and changing to a cloud based Practice Management solution ensured she was prepared to meet her patient’s need.
Since investing in technology and training, Dr. Davenport estimates she has seen a 20% increase in business revenue. “My practice had to move to a bigger location. My demand and patient base has grown.”
Dr. Davenport believes her business growth is a result of the time she and her staff have invested in learning to get the most out of their software systems, benefiting both her practice and her patients. “We work really hard to give [our patients] the very best care. My patients see us in the office using technology and feel like they are getting better care because we are cutting edge.”
That said, Dr. Davenport cautions that success does not typically happen overnight. “You have to invest in your success to see great returns.”
“When we first started with Eyefinity EHR, it felt like everything took too long to do; something had to change. So, I booked a trip to the Eyefinity“Train the Trainer” event. The class was fabulous, the training was catered to what each attendee was experiencing, and it helped so much. Now, I love the workflow in Eyefinity EHR. I can’t imagine using anything else.”
A huge believer in leading by example, Dr. Davenport puts in the time to stay on top of product updates. “Understanding how best to do daily tasks is important, so I can support my staff when they have questions or are performing a task for the first time. Every six weeks or so Phernell does a ‘What’s New?’ webinar about the latest changes in Eyefinity EHR. I watch the recordings and find the information useful.”
Investing in education can lead to stronger relationships with your staff and a better patient experience. Dr. Davenport is a regular attendee at Eyefinity online training sessions and educational conference events. Register to meet and share tips for success with other eye care professionals at the next Eyefinity Education Conference in Boston, June 9-10.
Maria Davenport, OD, is an OfficeMate and Eyefinity EHR user who runs a single-doctor practice in Michigan. An avid believer in the value of continuous learning, she is always on the look out for ways to work smarter rather than harder.
Have you been considering moving to a cloud-based Electronic Health Record but it just feels too scary, too hard on your staff, too much change for this moment in time? As optometrists we can all agree changing anything we are used to — or something that works because it has become an auto-pilot endeavor – is a difficult decision to make. When I joined Eyefinity as VP of Professional Relations I had day-to-day interaction with the team who was developing and promoting the product, answering customer calls, and working with new clients as they learned our software. I realized early on that as doctors, we learn best from each other; we want the truth and nothing but the truth; we’re ok with a little pain, but we want to know what to expect and then we’ll jump in feet first.
It doesn’t take an OD with 30 years of experience to know what might help you process the idea of embracing change. Of course, who better to share their journey than one of our most loyal Office Mate/ExamWRITER users who has decided to take a leap of faith. Enter April Jasper, OD, owner of Advanced Eyecare Specialists in West Palm Beach, Florida, a Vision Source practice. Dr. Jasper has been using OM/EW for years. Only recently has she decided to move to Eyefinity EHR. She intends to write a weekly blog chronicling her experience. We’d love to hear your comments as you walk the path with her.
Dr April Jasper, OD, FAAO
With the start of a new year I am looking forward to deploying a new EHR. As a long-time OfficeMate user, I adopted, ExamWRITER in 2006. I worked diligently, as many of you have, to integrate my equipment and reduce as much paper in my practice as possible. When I was faced with Meaningful Use, ExamWRITER took me through that challenge easily. Now we are faced with MIPS.
As we look at the future of healthcare one thing I know we all can agree on is that change will take place rapidly. It is imperative that we find ways to improve our processes in the office, speed up our data entry while eliminating errors and stay HIPAA compliant. And of course, keep costs to a minimum.
When I began looking for a solution to all these challenges in an EHR system, I looked at several options. I consistently came back to the company that I have built a solid relationship with over time and that is Eyefinity. I am impressed so far with EHR. Not just the software solution but also the process of getting started and onboarding with a team who sees my success as a requirement for their success.
As I move through this process of implementation I look forward to sharing with all of you my experiences and helping you to see what the process will look like as you start down this path to the future. Let’s work together to make it easy. After all we are all in this together!
Part of my job with Eyefinity is talking with the eye care community about our shared experience using Eyefinity software. Something I admire about Eyefinity is the way they support eye care professionals throughout their entire professional journey. From the day you go live with Eyefinity® EHR to the day you sell your practice, Eyefinity is listening, innovating, and improving.
This is the inspiration for my February #DoctorKnowsBest. Eyefinity improves its software constantly by learning from dedicated doctors like April Omoto, OD, CPEHR, CPHIT how they use the software. Whether you recently went live or are a seasoned EHR pro, there’s always something new to learn. In this webinar, Dr. Omoto will share some EHR secrets that make her a super-user.
Title: 25 Things You Didn’t Know You Could Do In Eyefinity EHR Date: February 23 Time: 4:30 p.m. PT
In January’s #DoctorKnowsBest webinar, Duane Wires, OD conducted a full eye exam using Eyefinity EHR and talked through how he uses the software on an iPad to save time and engage better with his patients during exams. You can watch the recording here. Thank you, Dr. Wires!
If you have any questions or comments or are a doctor interested in presenting in the series, please email firstname.lastname@example.org. I also want your suggestions for topics we can cover in upcoming presentations. Thank you for joining me for #DoctorKnowsBest!
I’ve been using social media to share highlights from these webinars that many of you have liked, commented on, and shared. Thank you for participating in the conversation on social media! You can find these highlights by searching for the hashtag “#DoctorKnowsBest” on Facebook and Twitter.
If you have any questions or comments or are a doctor interested in presenting in the series, please email email@example.com. I’d also love to hear your suggestions for topics we can cover in upcoming presentations. Thank you for joining us for #DoctorKnowsBest!
Patients are the heart of any practice. Every day optometrists work to help patients from young children to the elderly detect early signs of chronic health conditions, see clearly, and look stylish. How you keep connected to patients determines your ability to monitor and meet their needs and their willingness to recommend you to their friends and family. This makes patient engagement central to your success and something that your practice management system should support you with.
Here are 5 ways to increase your patient engagement:
“Practices fill about 70% of their appointments through recalls” says Jeff Wainscott, senior product manager for Eyefinity. Your existing patients are the life blood of your practice. Text based recalls are quickly becoming the most effective way to prompt patients to schedule their routine eye exam. Texts are less evasive than a phone call and have a much higher open rate than email.
Reminding patients of their upcoming appointments are one of the easiest ways to generate a relationship outside of the practice. For the busy individuals out there, getting reminded of an appointment a few days before would be ideal and beneficial. Not only does it make a practice look organized and thoughtful, but also shows the effort a practice puts in to ensure that patients are taken care of for their appointment. Again, texting has emerged as a leading way for a practice to remind patients to show up for their appointment. Texts are typically opened within 6 minutes of being received and can achieve response rates (confirmations) above 40%.
A bulk of a practice’s remaining appointments are generated through their website, social media and advertising. How does one reach patients not in their recall list? Back in the day the yellow pages seemed to do just well, but ever since technology, the art of flipping through pages has evolved into “just Google it.” Online advertisements, pop-up ads, promotions, etc. are plastered all over the internet. Easily accessed by anyone who might be looking for a new optometrist or a simple check-up. Google dominates website searches by generating over 80% of traffic to a website while Facebook pages and Yelp reviews provide patients with content that may ultimately determine whether or not someone walks into a practice. Makes one think twice about starting a new Facebook page huh?
4. Reports (Online Forms)
Options are great! Imagine arriving to the optometrist’s office already having completed and submitted your information online. No printing, no writing, no paper forms. You were able to provide the information online when it was convenient for you. Having the option to make things easier or more accessible shows the adaptation of advancement within a practice.
How would the public know a practice is any good? “All practices must have a review process” says Jeff Wainscott. Going back to number 2, technology is easily accessed by anyone and everyone. Meaning a new patient may come walking in through the door just because of a good review located on the internet. Reviews are everything, Yelp was basically built around them, and to have them allows a practice to build relationships with patients before walking through the door.
Compelling reasons for why your practice management system should be as invested in patient engagement as you are.
An EHR patient portal offers patients a secure way to view records, schedule appointments, and interact with your office. Along with elevating patient care, EHR patient portals enables you meet meaningful use requirements.
The transition to ICD-10 is now just weeks away. Hopefully, you have already upgraded your practice management and electronic health records systems. If you’re an OfficeMate/ExamWRITER user, you need to be running version 12; if you haven’t downloaded it yet, you can do so now on MyInstallCenter. If you’re an Eyefinity Practice Management, Eyefinity EHR, or AcuityLogic user, you’re good to go—there aren’t any upgrades that you need to complete!
Once you’re using updated software, nearly everyone from CMS to the AOA is encouraging you to work with your insurance clearinghouse or insurance carriers and send them test insurance claims with ICD-10 codes. Submitting test insurance claims that contain ICD-10 codes will give you practice in using ICD-10 codes; help you work out any transition quirks with your clearinghouse or carriers before the deadline; and, hopefully, instill confidence in your office’s ability to submit insurance claims and get paid after October 1.
Your insurance clearinghouse or insurance carriers should have provided you with ICD-10 testing information; if they haven’t, contact them.
Remember that if you are using OfficeMate/ExamWRITER 12, you can change the ICD-10 start date for individual insurance carriers, making it easy for you to send test data with ICD-10 codes to carriers. For additional help in preparing for and testing before October 1, review the OfficeMate/ExamWRITER ICD-10 Readiness Checklist and view the step-by-step instructions in the Eyefinity Support Community. If you’re using Eyefinity EHR, Eyefinity Practice Management, or AcuityLogic, review the material in the Eyefinity ICD-10 Resource Center for information on sending test data with ICD-10 codes to carriers.
Test now. The transition to ICD-10 is right around the corner.